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Author Procedures at

Revised: 8 February 2019
Copyright: (c) 2012-2019,, Inc.

Author Procedures

General policies
  • We estimate it takes 5 hours to write a topic and obtain images.
  • Authors typically work on one topic at a time and only those confirmed by us. After confirmation, we will email you a Word document of the topic as it currently exists along with our procedures. Please email the completed topic to us for review. It will be returned with a list of changes needed. Then it will be reviewed by our Editor in Chief and Editorial Board. If you do send us more than one topic, we will hold the other submissions until the first topic has gone through the editing process and is published online. This way, you can apply any formatting changes that are needed to all further topics prior to submission.
  • Write using bullet points and concise phrases.
  • Eliminate excess words and use a separate bullet for each fact, see example:
    • Incorrect format:
      • This disease affects males and females equally. Approximately 10% of patients with this disease have clinical symptoms of fever and pain.
    • Correct format:
      • M=F
      • 10% have fever and pain (PMID XXXXXXXX)
  • Abbreviations should be written out the first time used and then use the abbreviation throughout the rest of the topic. You do not need to define: CT, DNA, FISH, HIV, IHC, PCR, RNA, PSA.
  • Ensure that the topic contains material necessary for, or of interest to practicing pathologists.
  • Images:
    • Include several H&E images (JPG, GIF, PNG or TIFF format, 600 KB+, 1000 to 1600 pixels in height or width) demonstrating all important histologic features including low and high power and relevant immunostains.
    • Images should be original and color balanced.
    • Each image should be 1 individual picture, not a composite, so it can be easily viewed and used.
    • Images should be submitted as you would for a textbook, in which pertinent clinical history is a part of the figure legend. Do not submit groups of pictures as interesting cases or unknown cases. Do not include your name, twitter handle or institution on the image.
    • For each image, submit both a caption and a figure legend in a word document.
    • The caption should be 1-4 words to go under each image thumbnail. Do not use captions such as “Case 1” or “Representative images”.
    • The figure legend will appear when the image is open and must contain all relevant information including site, diagnosis and key histologic findings. Do not use figure legends such as “Case 1” or “Representative images”.
    • Specify which current images should be removed, such as black and white images, outside images and poor quality images if your new images have rendered these redundant.
    • For existing images that you want to retain, rewrite the captions and figure legends (for images on our server) to follow the formatting described above.
    • To make the topic complete, include clinical images, radiologic images, gross images, intraoperative images, EM images and molecular / cytogenetic images which can be provided by you or with links to PathoPic, Radiopaedia, WebPath, Wikipedia or free full text journals accessed via PubMed.
  • Websites useful for virtual slides include: vMic, University of Illinois at Urbana-Champaign and University of Leeds.
  • References: topics should have 5+ journal references and preferably 10. Authors should do a literature search of PubMed for articles. References should be from journals published in English and most should be from within the past 5 years. References should be to the primary report that describes the finding, not to a case report that cites this primary report. Examples of preferred pathology journals are Am J Surg Pathol, Am J Clin Pathol, Arch Pathol Lab Med, Hum Pathol, Histopath, Mod Pathol and Virchows Archiv. Please insert the PMID number for each reference after the text that it is supporting. Example: 30% present with advanced disease. PMID 27053535. For rare topics we prefer some citations, even if older or in a foreign language. Results from a study or anything not general knowledge should have a reference. WHO books, textbooks or websites should be used sparingly as references, and only if they define histologic variants, grading, a newly recognized entity or contain information not in a journal.
  • For case report citations, use preferably journals with free full text in English from the past 5 years.
  • Author names appear on topics and chapters with links to our Authors page, which lists topics completed per author.
  • We pay $50 per topic completed. We use Authors worldwide but the only payment options are check (payable to the Author, US / Canada only), PayPal (sent to any email account), Amazon gift card or payment declined. We send payments each December or earlier if you are done writing. We issue a 1099 form in February to US residents who received $600 or more in the prior calendar year.
  • Examples of well written topics:

    If you are interested in being an author, please send your CV and a list of topics or chapters you are interested in writing / reviewing to Erin, our Author coordinator at with any questions.